Job Title: Executive Assistant to the Managing Director
Company: Diamond Shine
Industry: Banking, Finance & Insurance
Location: Abuja
Employment Type: Full-Time
Salary Range: ₦150,000 – ₦250,000 per month
Application Method: Easy Apply
Job Summary
Diamond Shine is seeking a highly organized and proactive Executive Assistant to support the Managing Director (MD). This role requires exceptional administrative, communication, and coordination skills to ensure the smooth operation of the MD’s office. The ideal candidate will handle confidential information with discretion and professionalism while managing multiple tasks efficiently.
Minimum Qualifications
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Bachelor’s degree in a relevant field
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Minimum of 2 years of experience in a similar role
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Entry-level candidates with strong relevant experience may be considered
Key Responsibilities
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Provide daily administrative support to the MD, including managing calendars, filing, and organizing documents
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Draft and format correspondence, reports, and internal documents
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Screen emails, calls, and other communications; prioritize and escalate as needed
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Schedule, coordinate, and prepare materials for internal and external meetings
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Prepare and distribute meeting agendas, record accurate minutes, and track follow-up actions
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Organize board meetings, strategic planning sessions, and executive events
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Act as a liaison between the MD and internal/external stakeholders
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Maintain a high level of professionalism in all communications
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Prepare reports, memos, presentation slides, and briefing notes
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Track progress on strategic initiatives and ensure deadlines are met
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Manage the MD’s travel logistics, including itineraries, bookings, and documentation
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Handle sensitive business information with confidentiality and discretion
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Assist with both professional and occasional personal tasks on behalf of the MD
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Compile and analyze data for weekly, monthly, and quarterly executive reports
Desired Skills and Attributes
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Excellent written and verbal communication skills
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Strong organizational and multitasking abilities
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High attention to detail and problem-solving skills
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Ability to work independently and maintain confidentiality
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Proficiency in Microsoft Office and productivity tools
